Specifications for the participation of SMEs to the Matchmaking Event in Kathmandu (Nepal) to be held on the dates 26-27-28 January 2009.
Copy of these Specifications can be found in pdf format in the "Download " section under the name "Specifications for the partecipation ENG"
Abstract
Consorzio Scuole Lavoro Milano (hereafter CSL), leader of the project NEP-AL IT (Europe Nepal Pakistan Alliance on Information Technology) allows participating SMEs to benefit from a voucher of € 1200.00 to support the travel costs for the Matchmaking Event in Kathmandu, Nepal.
Participant companies will be about 160. CSL will organize the event which will provide the opportunity for SMEs to conduct targeted meetings and plenary sessions according to the interests/characteristics of each company. The agenda of the event and other helpful information will be consultable for registered users on the website www.nepalit.eu.
Beneficiaries
The subjects eligible to receive the vouchers are the SMEs in the EU definition [1]. Each company can submit only one application for the contribution to allow a single member of the company to participate at the event (the other representatives may attend only at their own expense).
How to submit requests to participate:
1. The first step to take is for SMEs to subscribe to the website www.nepalit.eu that will allow the processing of data and the acceptance of these Specifications, and insert the online company profile.
2. The project partners will select the SMEs participating at the event. Communication of the selection results will be sent to all successful firms.
3. After steps 1 and 2, the selected SME can either contact directly the CSL contracted tour operator, i.e. HCB Tour Operators either to the e-mail nepalit@hotelbooking.com (please specify in the Subject the name of your company and whether you are requesting a quote for flights, accommodation or both) or, by to the phone number +39 02 45482158, website http://www.hcb.it/ing/index_ing.htm, which will take care of the travel booking, or another tour operator of its preference. Please do not book the travel before having received confirmation that your company has been selected to participate.
4. Those SMEs that do not book a flight with HCB Tour operators are obliged to send a copy of the airline ticket reservation (scanned copy via email at nepalit@cslmilano.it), otherwise they will be excluded by the eligibility of the voucher; this will not be due if the reservation is made through HCB Tour operators.
5. If the firm decides not to participate at the event, or not to show up at the event, or to make any kind of change, everything paid to the tour operator may be lost as per the conditions agreed with the latter.
6. Only for Pakistani companies the voucher will cover up to € 800 for the flight cost and up to € 400 for the expenses for board and accommodation.
7. The reimbursement of up to € 1200.00 will be delivered by CSL to participating SMEs only upon presentation of boarding pass in original copy. The non-submission of the boarding pass will cause the lost of the expected refund.
Documents for participation
Companies interested in participating should send via e-mail at nepalit@cslmilano.it, in order not to be excluded from the participation and as evidence of meeting the requirements for participating, the following documents:
a) Completed application form (downloadable here). Applications for participation should be written in English. Applications must be received no later than the day 30/11/2008.
b) Copy proofing that the plane ticket has been purchased. This will not be due if the booking is made at HCB Tour operators.
Documents to be submitted at the end of event
a) Original copy of the boarding card
b) Invoice or other evidence of expenditure for the flight (and of board and accommodation for Pakistani companies only).
Eligible expenses
The company selected will receive a voucher to € 1200.00 corresponding to a contribution to the costs for the flight that the SME will pay.
The contribution therefore would be for:
- partial coverage of travel expenses (return trip) to Kathmandu.
Ineligible expenses
Costs of living in Kathmandu, including board and accommodation, are excluded from the voucher coverage and are borne by the participants. Additional expenses including taxi or shuttle will not be eligible for refund.
Participants are advised that CSL disclaims any responsibility for any loss of personal items such as laptops, luggage etc. The SMEs, participating at the event, in addition to the voucher will also receive technical assistance to the project by the staff of the five partners Chambers of Commerce both before, during and after the Matchmaking Event: during the event will be available to SMEs spaces for bilateral meetings and exhibition areas where each of them will be able to present its own products / services;
Provisions on the protection of privacy and the right of access: Please refer to the discipline on privacy on the website www.nepalit.eu.
